Invite to the Event

Invite specific people to your event, either before or after it has finished. This reserves them a space until they are booked on or cancel their invite.

Upon receiving an invitation, attendees are prompted to confirm or decline their participation.

To secure their spot, attendees must complete all steps required by the organiser, such as filling out booking forms and making payments.

What happens to tickets?

• Ticket availability is automatically updated to reflect new invitations and any rejections.
• If you add someone after the event, then the tickets automatically adjust to allow them a space, even if the event is full.

Video: How to invite someone to your event

How invites work: A step-by-step guide

Sending an Invite

Step 1: Navigate to the "Reservations" section

• Go to the "Educator" section
• Choose the "Attendees" tab
  • Choose "Reservations"

Step 2: Click "Invite"

Step 3: Enter the emails of the people you wish to invite

• To bulk invite, add multiple emails separated by a comma
• Choose the ticket you wish to invite them to
• Click "Invite" in the bottom right corner

Tickets will now have spaces reserved for the invited people

• Total ticket numbers will reflect this
• e.g. if 6 spaces are available for the ticket, and 2 people are invited, the system will have only 4 available for booking
• If someone refuses the invite or the invite is cancelled, the tickets will adjust to make this space available again

By clicking the 3 verticle dots, an invite can be:

• Edited
• Notification resent
• Cancelled

Once an invite is accepted and converted into a booking, the attendee's name will be added to the 'Bookings' tab.

Responding to an Invite

Step 1: Open Invite Email

• Click "Confirm Reservation"

Step 2: The event reservation page opens

• Click View Event
• If you need to log in or sign up to Medtribe, you will be prompted to do this during the reservation flow

Step 3a: Confirm the place

• If the organiser requires a booking form, payment, or any other steps, the invitee will need to complete these now.
• Once complete, the invitee will have a confirmed place on the course.

Step 3b: Cancel the reservation

• If the invitee doesn't want to take the space, then they can cancel their reservation.
• This releases a ticket to allow others to book the space instead.

Conclusion

Invite specific individuals to your event, ensuring their spots are reserved until they confirm their attendance or cancel.

Upon accepting an invite, attendees must complete all necessary steps set by the organiser, such as filling out booking forms and making payments.

Ticket availability is dynamically updated to reflect these changes, guaranteeing accurate seat allocation at all times.