Attendance

Medtribe enables digital attendance registers, centralizing event info and eliminating paper forms or Excel sheets.

This also facilitates automated features like email and survey distribution based on attendance.

You can mark attendance in the following ways:

• Organiser marking the individual attendance
• Organiser marking the attendance in bulk
• Attendees marking themselves via QR code
  • Note: prompt attendees to sign in to their Medtribe account on their device before scanning
• Attendees marking themselves from within their booking

Ultimately, the organiser has control over the attendance, and can also correct the register.

The "Attendees" table is where attendance is displayed. You can find more information on this table on this page: Attendees

Video: How to Mark Attendance on Medtribe

How do I use attendance?

Let's go through how we can use Medtribe's attendance functions. There are multiple ways and each will be explored below.

Go to the "Attendees" tab

• Navigate to the event from the "Educator" tab
• Click "Manage Event"
• You should then be at the "Attendees" tab

"Attendees" tab

• The Attendee table has a green or grey attendance checkmark associated with an individual
  • Green = present
  • Grey = absent

Option: Organiser marking individual attendance

• Find the individual whose attendance you want to change
• Click the 3 verticle dots
• This will open a menu of options

• Click "Mark Attendance"
  • This will open the following screen
  • Toggle the date you wish to mark as attended or absent

• Press Save
• The attendance will now be reflected on the "Attendee" table

Option: Organiser bulk marking individual attendance

• Check the box in the top left of the table to select all bookings

• You can de-select individuals who you do not want to include

• Click "Actions" in the top right of the table
  • This will open the drop-down menu of actions

• Click "Mark Attendance"
  • This will open the following screen
  • Toggle the date you wish to mark as attended

• Press Save
• The attendance for all selected people will now be reflected on the "Attendee" table

Option: Attendees mark themselves via QR code

• The QR code becomes live on the day of the event.
  • Any attempt to mark yourself before this will result in an error message

• Generate the attendance QR code for your event
  • Click "Check-In" in the top right of the table

• Choose the correct session if you have more than one date

• You then share the code with attendees
  • You can screen-share the code
  • Print the code
  • Screen-grab the code

• Attendees using the code:
  • Sign in on your device to the Medtribe account you used to book your space
  • Scan the code

Option: Attendees mark themselves via their booking

• At the start time of the event, the students can mark their attendance from within their profile.
• Prompt students to log into the Medtribe account they used to make the booking
• Navigate to the "Profile" section and then "Bookings"

• Click "Manage Booking" for the relevant event
• When the event starts, the yellow banner becomes available
• Click "Mark Attendance"

• The attendance will be registered and a green banner will be visible

Students seeing their attendance

• Regardless of how the attendance is marked, students can see their attendance from within their "Bookings" section

Conclusion

Attendance is flexible.

You have 4 ways of marking the register on the day of your event, with ultimate control being in the hands of the organiser.

Attendance can also help you with sending surveys and emails to the right people.